Difference: BulkRegistration (3 vs. 4)

Revision 427 Mar 2005 - TWikiContributor

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META TOPICPARENT name="ManagingUsers"

Bulk Registration

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Administrators can use this topic to register (i.e. create logins and UserTopics) for a group of people quickly. Create a table in the REGISTERTOPIC named below, setting each row to represent each user and each column to correspond to the metadata. Then press the button on this page to perform registration for those users. Unlike normal registration the administrator is assumed to have correct e-mail addresses for the users, so no verification is required.
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Administrators can use this topic to register (i.e. create logins and user topics) for a group of people in one batch.

Unlike normal registration the administrator is assumed to have correct e-mail addresses for the users, so no verification is required.

 Note that the new users are not notified that they have an account. This is so you can prepare and verify the accounts before announcing them.
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To announce them use the BulkResetPassword feature: this will assign a new random password and notify users.
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To announce them use the BulkResetPassword feature: this will assign a new random password and notify users.
 

Bulk Registration usage

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Note: this is an administrator job - only admistrators can run this.
 
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Any fields you define in this table will end up in the User's topic. If a form (such as UserForm) is attached to NewUserTemplate then the data will go in as META:FIELDS, meaning that you can use SEARCH formfield constructs to search.

If you use the UserForm then ensure that it contains all the fields you define here. Otherwise they will disappear when the user edits their home topic!

Mandatory fields

  • WikiName
  • FirstName
  • LastName

Optional fields

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If you are administrator, you will take these actions:
  1. (First time use) Create new bulk registration topics (see Settings below).
  2. In the REGISTERTOPIC topic: create a table of new users. An example table is provided below to copy.
  3. Return to this topic and press the button "Bulk Register" to create the new topics.
  4. Read UnprocessedRegistrationsLog to verify if all has gone well.
  5. When you are ready, use the BulkResetPassword page to assign passwords and notify the users of their new accounts.
 
Added:
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Below are the details.
 

Settings

  • Define where to pick up the table of users to register
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  topics. By default, existing user topics are left alone.
    • Set OVERWRITEHOMETOPICS = 0
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The user table

This table is a template for user data that will be written to the new user topics. If you stick to these basic fields you can just use the first example below. If you want to write more data (like phone number or country) read the section Customizing user data as well.
 

Example format

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The following should be inserted into your REGISTERTOPIC as a table.
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The following should be inserted into your UnprocessedRegistrations as a table. This is the most simple format:
<noautolink>
%EDITTABLE{}%
| FirstName | LastName | Email | WikiName |
| Test | User | you@example.com | TestUser |
</noautolink>

Usage:

  1. Copy this text to your clipboard
  2. Click through and paste this on UnprocessedRegistrations.
  3. Add and customize entries, save table. Note that the first row must not contain bolded entries, so don't apply any formatting.
  4. Return here

Customizing user data

You can write additional data to the new user topics. Do this by enhancing the user table with additional field names as table headers.

Any fields you define in this table will end up in the User's topic. If a form (such as UserForm) is attached to NewUserTemplate then the data will go in as META:FIELDS, meaning that you can use SEARCH formfield constructs to search.

If you use the UserForm then ensure that it contains all the fields you define here. Otherwise they will disappear when the user edits their home topic!

Mandatory fields

  • WikiName
  • FirstName
  • LastName

Optional fields

Customized table example

Make sure that the extra fields also appear on the UserForm.
 
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<-- /editTable -->
 
FirstName LastName Email WikiName CustomFieldThis SomeOtherRandomField WhateverYouLike
Test User you@example.com TestUser A B C
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To use this:
  1. Make sure that the Custom fields appear on the UserForm
  2. Copy the above table to your clipboard
  3. Click through and paste this on UnprocessedRegistrations, save the topic and return here.
  4. Click the Bulk register button below
  5. Read UnprocessedRegistrationsLog
  6. When you are ready, use the BulkResetPassword page to assign passwords and notify the users of their new accounts.

Notes:

  1. The first row of the table dictates the heading format and that the fieldnames must be plain, i.e. must not contain bolded entries.
  2. You are responsible for ensuring that the fieldnames appear in the TWiki.UserForm
  3. Only administrators can run this.
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 %IF{ "context passwords_modifyable" then=""
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UnprocessedRegistrations

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Main.UnprocessedRegistrations

 
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FirstName LastName Email WikiName LoginName
Tulika Bose tulika@physics.bu.edu TulikaBose tulika
Ulrich Heintz heintz@physics.bu.edu UlrichHeintz heintz
Jim Rohlf rohlf@physics.bu.edu JimRohlf rohlf
Larry Sulak sulak@physics.bu.edu LarrySulak sulak
Arjan Heering Adriaan.Heering@cern.ch ArjanHeering heering
Arno Heister Arno.Heister@cern.ch ArnoHeister heister
Dragoslav Lazic Dragoslav.Lazic@cern.ch DragoslavLazic dlazic
Paul Bohn pbohn@bu.edu PaulBohn pbohn
Eric Hazen hazen@bu.edu EricHazen hazen
S.X. Wu wusx@bu.edu SxWu wusx
Andrew Clough clough@physics.bu.edu AndrewClough clough
Jason St. John stjohn@physics.bu.edu JasonStJohn stjohn
Matt Carleton carleton@cern.ch MattCarleton carleton
<-- /editTable -->

-- PhilLawson - 02 Oct 2008

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FirstName LastName Email WikiName LoginName
Tulika Bose tulika@physics.bu.edu TulikaBose tulika
Ulrich Heintz heintz@physics.bu.edu UlrichHeintz heintz
Jim Rohlf rohlf@physics.bu.edu JimRohlf rohlf
Larry Sulak sulak@physics.bu.edu LarrySulak sulak
Arjan Heering Adriaan.Heering@cern.ch ArjanHeering heering
Arno Heister Arno.Heister@cern.ch ArnoHeister heister
Dragoslav Lazic Dragoslav.Lazic@cern.ch DragoslavLazic dlazic
Paul Bohn pbohn@bu.edu PaulBohn pbohn
Eric Hazen hazen@bu.edu EricHazen hazen
S.X. Wu wusx@bu.edu SxWu wusx
Andrew Clough clough@physics.bu.edu AndrewClough clough
Jason St. John stjohn@physics.bu.edu JasonStJohn stjohn
Matt Carleton carleton@cern.ch MattCarleton carleton
<-- /editTable -->

-- PhilLawson - 02 Oct 2008

 
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UnprocessedRegistrationsLog

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Main.UnprocessedRegistrationsLog

 
Changed:
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Report for Bulk Register

Registering TulikaBose

  • TulikaBose has been added to the password and user mapping managers
  • Writing topic TulikaBose
  • RegistrationHandler:
    • Using Form Fields

Registering UlrichHeintz

  • UlrichHeintz has been added to the password and user mapping managers
  • Writing topic UlrichHeintz
  • RegistrationHandler:
    • Using Form Fields

Registering JimRohlf

  • JimRohlf has been added to the password and user mapping managers
  • Writing topic JimRohlf
  • RegistrationHandler:
    • Using Form Fields

Registering LarrySulak

  • LarrySulak has been added to the password and user mapping managers
  • Writing topic LarrySulak
  • RegistrationHandler:
    • Using Form Fields

Registering ArjanHeering

  • ArjanHeering has been added to the password and user mapping managers
  • Writing topic ArjanHeering
  • RegistrationHandler:
    • Using Form Fields

Registering ArnoHeister

  • ArnoHeister has been added to the password and user mapping managers
  • Writing topic ArnoHeister
  • RegistrationHandler:
    • Using Form Fields

Registering DragoslavLazic

  • DragoslavLazic has been added to the password and user mapping managers
  • Writing topic DragoslavLazic
  • RegistrationHandler:
    • Using Form Fields

Registering PaulBohn

  • PaulBohn has been added to the password and user mapping managers
  • Writing topic PaulBohn
  • RegistrationHandler:
    • Using Form Fields

Registering EricHazen

  • EricHazen has been added to the password and user mapping managers
  • Writing topic EricHazen
  • RegistrationHandler:
    • Using Form Fields

Registering SxWu

  • SxWu has been added to the password and user mapping managers
  • Writing topic SxWu
  • RegistrationHandler:
    • Using Form Fields

Registering AndrewClough

  • AndrewClough has been added to the password and user mapping managers
  • Writing topic AndrewClough
  • RegistrationHandler:
    • Using Form Fields

Registering JasonStJohn

  • JasonStJohn has been added to the password and user mapping managers
  • Writing topic JasonStJohn
  • RegistrationHandler:
    • Using Form Fields

Registering MattCarleton

  • MattCarleton has been added to the password and user mapping managers
  • Writing topic MattCarleton
  • RegistrationHandler:
    • Using Form Fields

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Report for Bulk Register

Registering TulikaBose

  • TulikaBose has been added to the password and user mapping managers
  • Writing topic TulikaBose
  • RegistrationHandler:
    • Using Form Fields

Registering UlrichHeintz

  • UlrichHeintz has been added to the password and user mapping managers
  • Writing topic UlrichHeintz
  • RegistrationHandler:
    • Using Form Fields

Registering JimRohlf

  • JimRohlf has been added to the password and user mapping managers
  • Writing topic JimRohlf
  • RegistrationHandler:
    • Using Form Fields

Registering LarrySulak

  • LarrySulak has been added to the password and user mapping managers
  • Writing topic LarrySulak
  • RegistrationHandler:
    • Using Form Fields

Registering ArjanHeering

  • ArjanHeering has been added to the password and user mapping managers
  • Writing topic ArjanHeering
  • RegistrationHandler:
    • Using Form Fields

Registering ArnoHeister

  • ArnoHeister has been added to the password and user mapping managers
  • Writing topic ArnoHeister
  • RegistrationHandler:
    • Using Form Fields

Registering DragoslavLazic

  • DragoslavLazic has been added to the password and user mapping managers
  • Writing topic DragoslavLazic
  • RegistrationHandler:
    • Using Form Fields

Registering PaulBohn

  • PaulBohn has been added to the password and user mapping managers
  • Writing topic PaulBohn
  • RegistrationHandler:
    • Using Form Fields

Registering EricHazen

  • EricHazen has been added to the password and user mapping managers
  • Writing topic EricHazen
  • RegistrationHandler:
    • Using Form Fields

Registering SxWu

  • SxWu has been added to the password and user mapping managers
  • Writing topic SxWu
  • RegistrationHandler:
    • Using Form Fields

Registering AndrewClough

  • AndrewClough has been added to the password and user mapping managers
  • Writing topic AndrewClough
  • RegistrationHandler:
    • Using Form Fields

Registering JasonStJohn

  • JasonStJohn has been added to the password and user mapping managers
  • Writing topic JasonStJohn
  • RegistrationHandler:
    • Using Form Fields

Registering MattCarleton

  • MattCarleton has been added to the password and user mapping managers
  • Writing topic MattCarleton
  • RegistrationHandler:
    • Using Form Fields

 

Related Topics: AdminToolsCategory

 
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